Corporate Secretary Service in Singapore: What Every Business Must Know

Singapore is one of the best countries in the world to incorporate a business—thanks to its efficient registration process, robust legal framework, and ease of doing business. However, after incorporation, many businesses overlook a critical compliance role: the Corporate Secretary.

According to the Singapore Companies Act, every private limited company must appoint a corporate secretary within six months of incorporation. But beyond legal compliance, the right corporate secretary service can play a vital role in your company’s governance, growth, and credibility.

In this guide, we’ll explain what a corporate secretary does, why it’s essential for every Singapore company, and how JSE Offices provides reliable, affordable, and expert Corporate Secretary Service that go beyond the basics.

What is a Corporate Secretary?

A Corporate Secretary is an officer of a company who ensures that the business complies with statutory regulations and reporting requirements. In Singapore, it’s mandatory for every company to have a corporate secretary who is:

• A resident of Singapore

• Professionally qualified (especially for public companies)

• Not the sole director of the company

The role involves regulatory filings, maintaining statutory registers, preparing board resolutions, and more. At JSE Offices, we offer corporate secretary services that combine compliance, convenience, and cost-efficiency.

Why Is a Corporate Secretary Important?

✅ 1. Legal Requirement

ACRA mandates that all companies in Singapore must appoint a qualified corporate secretary within six months of incorporation. Failure to comply can result in fines or legal penalties.

✅ 2. Ensures Compliance

A corporate secretary helps keep your company compliant with the Companies Act by filing annual returns, maintaining statutory registers, and ensuring all board meetings are documented properly.

✅ 3. Enhances Credibility

A competent corporate secretary signals to investors and partners that your business is professionally managed and fully compliant with local laws.

✅ 4. Saves Time and Reduces Risk

Running a business is already demanding. A corporate secretary helps you avoid administrative pitfalls that could lead to fines, penalties, or deregistration.

Responsibilities of a Corporate Secretary

Here are some of the key responsibilities handled by our corporate secretary service:

🗂️ Maintaining Statutory Registers

• Register of members

• Register of directors and shareholders

• Register of charges

📄 Filing with ACRA

• Annual return submission

• Filing of company resolutions

• Changes to directors, shareholders, or share capital

📆 Organizing Meetings

• Preparing board resolutions and notices

• Scheduling Annual General Meetings (AGMs)

• Documenting minutes of meetings

📝 Company Constitution & Shareholder Agreements

• Ensuring documents are properly maintained and updated

• Advising on compliance with the company constitution

📢 Share Issuance & Transfer

• Handling the allotment of new shares

• Preparing share certificates

• Filing share transfers with ACRA

Why Choose JSE Offices for Corporate Secretary Service?

We know that secretarial services are about more than just filing forms. Here’s why JSE Offices is the trusted choice for hundreds of Singapore businesses:

✔️ Expert-Led Team

Our certified company secretaries have years of experience handling complex compliance and governance issues.

✔️ Affordable Packages

Our transparent pricing means you get full support without breaking your budget. No hidden fees.

✔️ Fast Turnaround

Need to update director details or file your annual return? We act quickly and keep you informed at every step.

✔️ End-to-End Support

From incorporation to corporate governance, we’re your one-stop solution for all business admin needs.

✔️ Digital Workflow

We use secure, cloud-based systems to manage documentation, filings, and communication—no paper clutter or missed deadlines.

Corporate Secretary Service Packages

Here’s a snapshot of our affordable and flexible pricing:

All packages include named Corporate Secretary and compliance calendar tracking.

Who Needs a Corporate Secretary?

All private limited companies in Singapore must appoint a corporate secretary—regardless of company size or industry.

Our services are ideal for:

• Startups & SMEs – Focus on growth while we handle compliance.

• Foreign Entrepreneurs – Meet statutory requirements without hiring in-house.

• E-Commerce & Digital Businesses – Stay agile and compliant in a fast-paced environment.

• Holding Companies & Investment Firms – Professional management for complex structures.

Add-On Services Available

Need more than just compliance? We also offer:

• Company incorporation

• Registered business address (virtual office)

• Nominee director services

• Annual general meeting facilitation

• Strike-off and company closure services

• Share issuance and restructuring

Bundle and save when you combine our corporate secretary service with other business essentials.

Case Study: Supporting a Tech Startup from Incorporation to Fundraising

A fintech startup approached JSE Offices for help with incorporation and secretarial compliance. Over 18 months, we provided:

• Corporate secretary service

• Share issuance for investor funding rounds

• Updated shareholder agreements and cap tables

• Timely ACRA filings

Result:
The company successfully raised Series A funding and maintained full compliance during their scale-up phase—with zero missed deadlines or penalties.

Frequently Asked Questions (FAQ)

❓ Is a corporate secretary mandatory in Singapore?

Yes. According to the Companies Act, every company must appoint a corporate secretary within 6 months of incorporation.

❓ Can the director be the company secretary?

No, if there is only one director, that person cannot act as the company secretary. You need a separate individual or service provider.

❓ What if I don’t appoint a corporate secretary?

Your company may be fined or face legal issues, and ACRA may consider your company non-compliant, which affects its credibility and ability to operate.

❓ Can I change my current corporate secretary?

Yes. We can assist with a seamless transition. All necessary filings and paperwork will be handled by our team.

❓ What documents are needed to appoint JSE Offices as my secretary?

We’ll need your company registration details, director/shareholder particulars, and consent to act. Our onboarding is fast and simple.

Final Thoughts

A reliable Corporate Secretary Service isn’t just about ticking compliance boxes—it’s about protecting your company, streamlining operations, and supporting strategic growth.

At JSE Offices, we combine professional expertise, digital efficiency, and personalized service to give you peace of mind and total compliance.